Childcare Provider Portal

Childcare provider image

Please note that the electronic checking system is not available at the moment due to circumstances beyond our control.  Applications via the Provider Portal will currently not be able to be processed.  This issue is being investigated and it is hoped that it will be rectified as soon as possible. Please accept our apologies for any inconvenience caused.

Delivering Early Education places for 2, 3 and 4 year olds

Childcare providers in Sunderland who wish to provide Early Education places for 2, 3 and 4 year olds need to sign up to the Sunderland Provider Agreement Early Years Entitlement 2018.  A copy of the agreement is attached below.

Claiming Funding

Providers offering Early Education places for 2, 3 and 4 year olds need to submit information to Together for Children via our Provider Portal. Log on details for the portal will be sent once a provider has signed up to the Provider Agreement.  These submissions include:

  • 2 year places - Assisted Applications - helping a parent apply for a 2 year place online
  • 2 year places - Placement Notification - verifies a parent's application reference and advises where a child would like to attend
  • 30 hour free childcare - checking parents eligibility 
  • Headcount - sending information of all 2, 3, and 4 year old children attending your setting for funding including Early Years Pupil Premium
  • Disability Access Fund Application - the one off payment of £615 made to a registered early education provider for a three and four-year-old child accessing their early education place who claims Disability Living Allowance.

Download the Portal User guides below to help you with these processes. 

Users of the Provider Portal also need to inform Together for Children of any changes that need to be made with regard to people who have access to your accounts.  Please keep us informed of any changes by using the Portal Registration form which can be downloaded from this page.

Data Protection

The Provider Portal is a secure method for collecting and transferring information from childcare providers to Together for Children.  Once received, the information about parents, carers and children is held securely.  To find out more about how we use this information please see our Privacy Notice attached.


Early Years Pupil Premium - Parental Consent form

Form to be completed to gain consent from parents for their information to be used to check a child's eligibility for Early Years Pupil Premium.

N.B. This is a Microsoft Word version that can be sent to parents by settings during the Covid-19 pandemic, where parents are unable to visit the setting to complete the forms in the normal way.

This form should NOT be sent to FIS.  It is simply for providers to gather the EYPP information and consent which should be entered onto the Provider Portal via Headcount.

Together for Children Provider Agreement - Early Years Entitlement 2018

Childcare providers who wish to deliver funded Early Education places for 2, 3 and 4 year olds need to sign up to the Provider Agreement.

Registration Form for Provider Portal

Registration form to request changes be made to access to the Provider Portal accounts.

2 Year Offer - Provider Portal User Guide

Guidance on making Assisted Applications or Placement Notifications for Free Early Education places for 2 year olds.

30 Hours- Provider Portal User Guide

Guidance on using the Provider Portal to process 30 hour codes.

Headcount User Guide

Guidance for Headcount Portal tasks.

FAQ's for Providers - Completing Headcount

Frequently Asked Questions for Providers regarding completing Headcount Tasks.

FAQ's for Providers - Early Years Pupil Premium

Frequently Asked Questions regarding Early Years Pupil Premium

FAQ's for Providers - 30 Hours Childcare

Frequently Asked Questions regarding 30 Hours Childcare on the Provider Portal

FAQ's for Parents - 30 Hours Childcare

Frequently Asked Questions for Parents regarding 30 Hours Childcare

Early Years Census Establishment Data

Guidance on the completion of the early years establishment details survey required for the completion of the Early Years Census for submission to the Department for Education (DfE) in March 2020.

30 hours childcare delivery evaluation

A questionnaire to gather information from providers regarding planning, places and to find out what has worked well and what has not with regard to the 30 hour childcare scheme.

EYPP Manual Application Form

Application form to be completed and submitted to FIS for children currently Looked After by the Local Authority or for children who have left care through special guardianship, residence order or child arrangement order.

Disability Access Fund Application Guidance

This document provides guidance on how an early year’s provider within Sunderland can complete and submit a Disability Application Fund (DAF) application, using the Capita One Provider Portal.

Disability Access Fund Application Form

Providers who offer 3 & 4 year old children free early years education can apply to claim Disability Access Funding (DAF) to support disabled children to access the free entitlement.  N.B. The form is for parents to complete and sign but application is made via the Provider Portal.

Together for Children Provider Portal Privacy Notice

Privacy Notice regarding information collected via Together for Children's Provider Portal.

Early Years Provider Portal Timeline

A timeline providing information and deadline dates for early years applications including 2 year early education places, early years pupil premium and 30 hours childcare.

Childcare Sufficiency Return

Guide to assist in the completion of the Childcare Sufficiency Return, using the Self-Update module, within the Childcare Provider Portal.

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Who do we contact to find out more?

Please contact Catherine Barnett at


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